It never stops amazing me when I meet people and ask them how do they stay productive and then to hear for the next 10 minutes of their very complicated methods and systems that they use.
This was the very reason I was an apple user before it was ever cool to be one. I enjoyed their complete all-inclusive “simple” ecosystem. One of the main draws of using Apple products was how well they worked with each other and made it so I didn’t have to go around to a bazillion other places to get what I needed to do what I wanted to. It felt seamless because everything you needed was already built-in; there was no need to download or install anything. It saved time, was easy and uncomplicated. Now I do understand this may not be as true today, which is why I used all past tense in my statements above. I sadly now watch Apple try to become everyone else instead of who they are. I will stop here as this is a whole other blog post rant that I would go on.
Successful task management (the task is used because I strongly believe no one but God can manage time only the task that happens within the time given) is putting into place systems and strategies that enable you to work at your highest capacity without losing sight of your personal identity or your calling in Christ. Here are some ways that help me manage my task and maximize my impact.
Use Technology. I know some of you once you read that you groaned, and started to tune me out. Please wait and finish reading before you do this. Some of you who read this would also be those who are just like those I started this post off describing, the over complicated system type. Hold in there with me and let’s see if we can’t simplify your system a bit.
“Technology is our friend”, go ahead and say it again. It is about finding the right technology tool for you. Below I will list some of the tools I use that you may want to start with and then branch out to find your own. Remember, K.I.S.S. is important here. Keep It Simple Silly.
Trello for group short project management. This is a free tool.
Evernote for all things filling and serves as my electronic brain. This is also free but can cost.
DropBox for my group collaboration projects that will need to be stored long-term. This can be free but cost.
Kindle app. I first buy a book electronically because they are cheaper and I can read them, highlight them and print all of my highlighted stuff off quickly for free. If the book is good enough then I will buy a paper version.
1Password. This does cost but it is well worth it to me as it stores, fills in and secures all passwords everywhere for me.
Unroll.Me is a web service and app that helps me to mark all email as keep, Unsubscribe or add to roll up. This is a free service.
Hootsuite is for all things social for me. It keeps all my accounts in one place for easy posting and reading.
doodle is for all group calendar setting. It allows me to pick some dates and times and then sends to those I’m trying to pick a scheduled appointment with. They will mar all that work for them and then I pick the one that can be attended by most. It then sends an email out telling of the agreed upon date and time. No more back and forth.
Closing, take a look and see how I don’t use a variety of tools for the same function.Try and keep it all very short and sweet. Staying simple is not really simple after all. If we are left to our own ways we will over complicate everything time after time. Now you have taken long enough reading this post, go and be productive.