I started this topic over here with Part 1 of Ideas toward better efficiency. Now to continue toward better efficiency.
I find it helpful to rank my to-do items so that I will spend the most time on the biggest, most important projects and I will schedule them during my strong most productive time. I do talk more about this in part 1.
Some basic questions I ask myself as I prepare for better efficiency:
What’s due today?
What’s due this week?
What’s due next week?
Some further steps I take include:
* I will spend 10-15 minutes each night before bed prioritizing my daily tasks.
* Spend 30-60 minutes on a regular scheduled day that I have determined I am the most productive for planning the next week so I can “hit the ground running” on Monday morning.
* End each day with a clean desk or laptop desktop. A clean desk = work is done.
* Use a tickler file (electronic or paper. My preference is electronic because it goes with me everywhere) to remind you of things you need to do in the week ahead.
* Use categories and rules to automatically sort incoming emails. Another tool that I use which I truly enjoy is Unroll.me.
* Use your email search feature to find emails. If your email client does not have a good search feature then try Gmail, or Mail to suggest just a couple. Sometimes creating a ton of email folders make it harder to find what you want because you may forget what folder you actually put it in.
* Use your weekly completed tasks to create your progress report for evaluation purposes. Every week you want to keep an accomplished to do list for the use of evaluation so you can learn and become more efficient.
* Always ask, “What’s the next step?”
* Reward yourself for doing the things you don’t want to do with a task that you are excited about.
* Keep a MBWA (Management By Walking Around) list in Evernote always, and use that to create a to-do list once a week.
* Balance your work and personal calendars so that you are not trying to do too much. If married, recruit your spouse, share your calendar with your spouse. They will help you stay balanced.
* Write things down so you don’t waste time trying to remember things – and use a system you can trust so that you don’t waste time trying to remember where you wrote things down. This is why I keep everything in Evernote.
There you go. Some ideas and a brief look into my system of trying to be more efficient. What is yours or what would you add to my system.