Today I continue our effective meetings can happen part two. If you have not read part one yet I would suggest to do so either now or after you finish today’s reading. So here we go with some more suggestions to help not have meetings that bring the dread on for so many.
Encourage Responsibility and Contribution.
When participants share responsibility for running meetings they not only develop their leadership skills, but they are more likely to contribute, collaborate, learn and feel engaged.
Icebreakers are a Constructive Way to Start the Meeting.
Even when participants know each other, the beginnings of meetings can be a little uncomfortable. You may be cautious about participating if you are unsure of what to expect. Icebreakers can be used to get to know each other better, to start thinking about the topic to be discussed or just to feel more at ease so that you can take risks and try new ideas.
Structure the meeting so that there is a variety of discussion, presentation and focused activities.
When brainstorming, problem solving or decision making, there are a variety of techniques to use. Don’t use the same techniques every time. Research these strategies in advance so that you can use the most appropriate strategies to maximize your group’s effectiveness.
End on Time With a Review and Agreement on Next Steps.
Demonstrate your respect by ending on the time. As it is possible for people to walk out of the meeting with different versions of what occurred, it’s a good idea to schedule a quick review of what was discussed and what was agreed upon. It is vitally important that the facilitator identifies the steps that need to be taken before the next meeting, who will take responsibility for each step, and by when it will be accomplished. Clarity goes a long way to getting results and action.
Make sure you thank everyone for his or her time and show appreciation for what was accomplished in the meeting.
Everyone wants to feel appreciated, especially if they just invested their valuable time into a meeting over the last 30, 60 or 90+ minutes.
Use these tips to turn your meetings into EFFECTIVE meetings so that everyone will feel that their time, thoughts and contributions are appreciated. EFFECTIVE meetings should energize, give direction and inspire confidence about what your team can achieve.
What else would you add as ideas to use for more effective meetings