I enjoyed how we took this topic on together and in one of those light-hearted conversations. In today’s world, there is seldom just 1 right way to do things, task management isn’t one of those things either. Tom and I agreed on that and set forth in setting that tone throughout the whole podcast. Go in and listen to Task Management for Everyone and post your thoughts and comments on this blog to let me know your thoughts?
4 Reasons you may be having an issue with Task Management.
1. You deny that you even have a Task management issue.
Have you ever said, “If only I had more time I could have accomplished X, Y, and Z.” Of course, we can’t have more than 24 hours in a day, so why waste our mental energy thinking like this?
Complaining that there is not enough time will never create more time. It just makes you feel better for a moment. Complaining about the lack of time prevents you from facing reality: something is broken. Stop saying that you don’t have enough time to complete your tasks. Instead, admit that you need to get better at managing your task and stop trying to manage time, which we have no control over. Task management is for everyone.
2. Not Planning out your day.
It’s important to plan out your day for maximum efficiency. You don’t have to know what you’re doing minute-by-minute, but try to set 3 Big daily goals, as Michael Hyatt talks about in his book Free to Focus.
Spend a few minutes in the evening laying out your clothes and prepping your meals for tomorrow. Reviewing your calendar will help you mentally, save time in the morning and reduce decision fatigue.
Whether you use a calendar app or jot-down a detailed to-do-list, planning out your day gives you structure so you aren’t scrambling to figure what’s next.
3. Letting the “urgent” overtake the “important.”
I use the Eisenhower Matrix to help me prioritize my tasks so that I don’t let the urgent take control of my schedule. Take all of your tasks and place them into four quadrants:
To do first. These are the most important responsibilities that need to be done today or tomorrow.
Schedule. For important tasks that are not urgent, you can schedule them into your calendar.
Delegate. If there are essential items that are not important, you can hand them off to someone else.
Don’t do. What tasks aren’t important or urgent? Delete these from your lists or add them to a “would like to do if I ever get a chance.”
4. Having to wake up early.
Take a moment to read other task management pieces. You’ll find one of the most common pieces of advice shared is to wake up early.
As someone who is a morning person I completely understand this reasoning. Let’s say you wake-up an hour earlier. You can use that time to review your calendar, exercise, eat a healthy breakfast, read without getting distracted.
Here’s the thing. Setting your alarm to 4 a.m. is not the answer. Even though I enjoy that time. It’s all about working around your peak productivity and setting aside blocks of time to focus on your priorities. Think about it this way. If you’re a night owl like my wife is you’re going to be miserable if you start waking up at some unbelievable hour.
Plan out your days to work on your most important tasks when you have the most energy and focus. If your peak is at sunset, that’s when you should block out the time to focus on your more important tasks. It’s a much better strategy than fighting against your body’s internal clock.
Just doing these 4 easy adjustments, makes Task Management for Everyone.