Time Savers

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Over the years I’ve enjoyed being a student of “Task” management and have collected some good tips and ideas to assist me in becoming better myself. Here are just a few of my favorite ones feel free to add your own.

Time Saving Tips on the Job

1. You DO have enough time for everything. This is the first thing you need to realize. You feel pressed for time because you misuse it. Do you surf the web or watch TV just because you are bored? When you’re stretched for time, these activities will only worsen the situation. Turn off the TV, shut down the computer, and complete whatever task you are delaying.

2. Prioritize your tasks. Most people spend 80% of their time trying to complete 20% of their tasks. You could set aside ten minutes every day to plan your day’s activities.

3. Create and keep your “To Do List” handy. Don’t skip over the difficult items when checking to see what needs completing next. I personally enjoy using an app for my iPhone called reQall.

4. When you plan your schedule for the day, ensure that you leave 20% of your day free. This allows for emergencies and interruptions.

5. Do large, time-consuming tasks scare intimidate you? Break them into smaller tasks and work on them one at a time.

6. Get it right the first time. Take your time to do a quality job. It may take more time to complete the task, but there is a lesser chance of errors. This way, you can avoid making time-consuming corrections.

7. Reward yourself. Whenever you complete important tasks within a stipulated period, give yourself a little treat. This will give you an incentive to complete work on time. A great one I personally enjoy is Starbucks or a new Kindle book I can download with my Kindle app for the iPad or iPhone.

8. Track time. Keep a diary detailing all the tasks you perform in a week. At the end of the week, check the diary to see how much time was spent doing what. See if you can employ your time in a better manner.

9. Avoid nonessential tasks. You must consider your goals and schedule before you accept additional work.

Working with your Colleagues

10. Make your office techno-savvy. Get the most up-to-date equipment to help you and your colleagues complete work faster.

11. Get your colleagues to clean up and clear out the office on a monthly, quarterly or semi-annual basis. Go through and organize your papers, files and folders and throw away any unnecessary paperwork and correspondence.

12. Avoid unnecessary meetings. If something can be resolved without a meeting, do so. And when unavoidable, create a strict agenda for the meeting and stick to it.

13. Introduce the email and text culture. Avoid phone calls between colleagues. Wherever possible, ask your colleagues to contact you via e-mail or text message, these types of communications tend to take less time. Ensure that the e-mail/text communication are clear, crisp and concise.

14. Encourage delegation. If there is some job that can be done by someone else, pass it on.

Saving Time at Home

15. Have kids? Teach them to clean up after themselves. Show your kids how to maintain their own rooms and reward them for doing so.

16. Limit grocery shopping to once a week. Plan a list and buy just the list.

17. Plan your weekly menu. Decide what to cook every day of the following week and shop accordingly. This can save a lot of time. Use a couple hours on a Saturday to make up a few days worth of food and pull out to complete cooking or heating up when it is suppose to be eaten.

18. Get organized. Create a place for everything and ensure that everyone in the family keeps things in their right places. This will save time that would otherwise be spent searching for something.

19. No emotional attachments to junk please. If you don’t need something, just get rid of it. It clears the clutter in your home and reduces the time required to clean up.

20. Say no. You don’t need to always be polite and politically correct. There are a lot of demands on your limited time, so avoid unnecessary wastes. For instance if an acquaintance wants you to attend a party with him/ her, and you don’t want to go, you must say no. You may hate having to turn down people – but realize that saying ‘no’ frees up time for things that are more important.

Here are some of my favorite ones I enjoy using to help with my task
management. What are some of
yours?

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